Quick Print Check and Invoice Entry in Sage 100 ERP
There have been many times when I am asked to create a manual check before I have the time to enter the invoice. This blog will show you not only how to print a manual check, but also how to enter an invoice into Accounts Payable at the same time. I have found this process to be very helpful, especially when I am short on time.
Manual Check Entry
1. Select the Accounts Payable Module
2. Click on Main
3. Click on Manual Check Entry and the following window will display.
4. Enter the Bank Code you wish to use.
5. Click on the Quick Print button that looks like a printer icon.
The verbiage *PRINT* will appear in the Check No. field.
6. Enter Check Date, Check Amount, Vendor Number and comments in the Header Tab.
7. Click on the Lines tab and enter the invoice number of the invoice you want entered, to be paid.
8. Sage 100 ERP will ask you if this is a new invoice. If you do not have an invoice in the system, then click yes.
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- If you already have an invoice entered, then you would not input the invoice number, simply check the magnifying glass under the Invoice NO box and you will be able to select invoices that have been entered.
9. Enter the date of the invoice, the amount and a comment.
10. The General Ledger Distribution window will pop up. Enter the appropriate account, where you would like this invoice to be posted.
11. Click accept for both the General Ledger Distribution window and the Manual Check Entry window.
12. The Manual Check Printing window will pop up.
13. Review to ensure the appropriate date is entered, check number, and the check form type before you print.
14. Click on the Print button when you are ready to print.
15. After the check has been printed, Sage 100 ERP will prompt you to begin the update process.
I hope you find these steps helpful in getting invoices entered and printing checks through one quick process.
Written by Laurie Protacio, Accounts Payable at DSD Business Systems
