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Don't Just Automate AP. Ottimate It.

Ottimate offers a smarter way for AP managers, approvers, controllers and CFOs to work through the entire invoice lifecycle. Ottimate streamlines invoice processing for AP teams, with advanced AI learning your business processes for customized approvals and payments. It reduces manual work by over 90%, offers spending insights, and aids in finding growth opportunities.

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Ottimate Key Features

Invoice Automation

Map invoice items to your chart of accounts only once. The next time you receive those items, Plate IQ will code them correctly to your GL.

Vendor
Pay

Unlimited transactions & approvers, one flat monthly cost. Earn rebates on spend. Schedule payments early and pay vendors directly without mailing a check

spend
management

No credit check required- Issue virtual or physical cards to every location, department, or employee and keep control of your spend.

Purchase order match

Optimize your AP with Ottimate’s PO Match for better matching, faster reconciliation, and greater spending control.

End-to-end Ap automation

The Ottimate AI works across the entire AP process – from invoice coding, routing, & approval, all the way through payment.

Ottimate Key Benefits

Earn cash Back on payments with vcards

Fed up with mailing checks or processing ACH payments? Opt for Ottimate virtual cards (vCards) and receive up to 1% cashback.

pay
invoices
online

Ottimate enables you to easily schedule and pay invoices using ACH, checks, and virtual cards directly from the Ottimate platform.

Paper-less integrations with Vendors

Fed up with manually scanning invoices? Seamlessly integrate with vendors to automatically pull invoices into your AP workflow.

Truly scalable approval policies for your clients

Unlimited seats to add as many approvers as necessary to your client's approval workflows. Customize approval rules using any data field in your invoices to meet specific requirements.

Automated Invoice Processing That learns your workflow

Configure your workflow and mappings just once. Ottimate learns your processes and automates the rest, eliminating the need for manual coding of GL items more than once.

Find (And Tell) the story in your customers spend

Ottimate digitizes invoices at the line-item level, allowing detailed spending analysis across various parameters. Offer actionable cost insights to your clients.

Ottimate ERP Integration Partners

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Acumatica Integration

AP Automation for Acumatica streamlines your workflow by exporting invoices, payments, and vendor credits seamlessly. It captures and codes invoice data down to the line item automatically, ensuring you stay close to source documentation in Acumatica at all times.

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Sage Intacct Integration

AP Automation for Sage provides real-time access to synced invoice data in your chart of accounts. It captures and codes invoice data down to the line item, making source documentation always just one click away in Sage Intacct.

Ottimate Customer Success Stories

"Our bookkeepers have never physically been to the restaurant for bookkeeping. As  a chef/owner, I personally spend no more than 15 minutes a week on bookkeeping. If it weren't got Ottimate, our team would probably spend 12-15 hours per week."

David Barzelay, Chef And Owner

Lazy Bear

“The thing that we see companies trying to do, they’re trying to make it more difficult than what it actually has to be. It is very simplified. It’s absolutely amazing how simple [accounts payable] is and how difficult people are trying to make it. Because it is accounting, and accounting is supposed to be hard –– but Ottimate is not.”

Karen Troyer, Executive Director

Nivea Hospitality

"I can’t quantify the time savings, but Ottimate transformed everything. We don’t have to wait for an invoice to physically get into our office, and then for somebody to open it up. And we avoid a lot of mistakes by not having someone physically [process each invoice]."

Matt Lau, Finance and Operations

International Restaurant Management Group (IRMG)

“Ottimate Bill Pay is just so much easier than checks. It’s just click, Save, and you’re done. You can link an invoice to its payment so they go out together. It’s probably halved the time we spend on payments.”

Katie West, Client Accounting Services Manager, MCM

MCM CPAs & Advisors

"The other companies’ automation wasn’t as detailed as we wanted it to be, because we have so much detail with the invoices that we process and so many GL codes to assign them towards. Ottimate did what we wanted."

Danielle Sauce, AP Team Member

B&G Food Enterprises

“Out of the four or five hundred invoices that we process weekly between all our brands, there may be 2 or 3 that need manual intervention. That success rate has really ensured that we have reliability in our data and consistency for our operators.”

Juan Salas, former Del Frisco's CTO

Del Frisco's

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