Distribution Edition: Purchase Order Management
Acumatica Purchase Order Management helps streamline procurement processes, simplify item tracking, manage drop shipments, and automate replenishment to ensure a steady supply of materials while enforcing policy and process controls.
How Acumatica Purchase Order Management can work for you
Acumatica Purchase Order Management helps reduce costs and improve vendor relationships by automating and centrally managing your global purchasing processes.
- Online sourcing automates the entire procurement process from vendor quotes to paying invoices.
- Streamline cross-company buy-sell transactions by automatically creating a sales order in one company from a purchase order in another company in the same tenant.
Benefits of Acumatica Purchase Order Management
Automatic Creation of Purchase Orders
Automatically generate purchase orders based on stock level and inventory replenishment algorithms. Orders are placed with the vendor that best meets the price and delivery time requirements for what's specified. Automatically generate drop shipment purchase orders from open Sales Orders.
Cross-Company Transactions
Streamline cross-company buy-sell transactions by automatically creating a sales order in one company from a purchase order in another company. Cross-company transactions generate the purchase receipt in the buying company from the shipment in the selling entity and create the sales invoice in the selling company when the bill is created in the buying company.
Partial and Consolidated Receipts and Vouchers
Track receipts, whether – partially filled, completely filled, or consolidated from multiple purchase orders into a single receipt. Automatically create accounts payable vouchers from receipts. Consolidate multiple rejects into a single voucher and multiple invoices from a single receipt.
Approval Workflows
Create approval rules for various order types, vendors, order amounts, and other order-specific information. Control document release using predefined approval processes.
Important Features of Purchase Order Management
- Track when purchase orders are received.
- Orders can be partially filled, completely filled, or consolidated from multiple purchase orders into a single receipt.
- Modify pricing information during bill entry in Accounts Payable, and the difference will be posted to the designated variance account.
- Manage disparate inventory IDs among suppliers and an internal system.
- Automatically assign serial and lot numbers when receiving purchase orders.
- Create accounts payable vouchers automatically when goods are received for complete, partial, or consolidated orders.
- Consolidate multiple receipts into a single voucher and enter multiple bills for a single receipt.
- Add one or more prepayment requests to purchase orders, as well as allow purchase orders to be added to prepayment documents.
- Create drop shipments to deliver goods directly to a customer location.
- Create drop shipments automatically from sales orders or enter them manually by linking to a sales order from the purchase order entry screen.
- After the bill is entered for the drop shipment order, the corresponding sales order will be released, and an invoice will be generated for the customer.
- Manage drop-ship details for shipments and direct returns to vendors.
- Aggregate orders for volume discounts.
- Automatically check for open blanket orders and optionally link to them.
- Include shipping, receiving, insurance, and duties in the total cost of purchased items.
- Costs can be allocated across several goods using custom allocation methods.
- Enter landed cost bills directly in Accounts Payable and associate them with received items.
- Landed costs are automatically included in the inventory costs for stocked items.
- Enter a ship-to destination for each line item on a purchase order instead of creating multiple orders.
- Maintain a thorough audit trail of all purchasing transactions, including the identity of users who entered and approved transactions and modified the record.
- Notes and supporting electronic documents can be attached directly to transactions.
- Analyze and manage purchasing experience through a complete set of inquiry screens and auditing reports with drill-down to the original transactions.
- The period-sensitive Purchase Order Accrual Inquiry simplifies General Ledger PO accrual account reconciliation by displaying out-of-balance purchasing documents alongside the General Ledger.
- Cross-reference multiple item identifications among suppliers and an internal system.
- Automatically assign serial and lot numbers when receiving purchase orders.
- Tailor workflows for purchase transactions without coding.
- Use workflows to change purchase order status, receipt and put-away, approvals, and other processes.
- Streamline cross-company buy-sell transactions by automatically creating a sales order in one company from a purchase order in another company.
- Cross-company transactions generate the purchase receipt in the buying company from the shipment in the selling entity and create the sales invoice in the selling company when the bill is created in the buying company.
- Upload vendor price lists with product descriptions, prices, and delivery times.
- Inventory information, such as costs, quantities, and lead times, is updated each time inventory is received.
- Review prices from multiple vendors for a purchase order.
- Statistical information is used to automatically produce purchase orders and analyze vendor performance.
Customer Testimonials
